Practice/Office Manager

Description

Sue Ross Recruitment are working on behalf of our client, a highly respected professional services firm, to recruit a Practice/Office Manager on a permanent basis.  This position can be full-time (37.5 hours per week) or part-time (c25 hours per week over 4 or 5 days).

This is an exciting opportunity to join a well-established, multi-site business with Head Offices in Chesterfield. The successful candidate will play a key leadership role in managing the day-to-day operations of the Chesterfield office, while also supporting business functions across other locations. This role offers variety, responsibility, and the chance to work at the heart of a collaborative and professional team.

This is a varied and rewarding role, perfect for someone with excellent organisational skills and a passion for operational excellence.

You’ll take ownership of staff resource planning, project and office management, HR coordination, compliance, and more – ensuring all teams are supported, systems are effective, and office functions run smoothly.

Key Responsibilities for the Practice/Office Manager role:

• Staff resource planning using CMap software, including allocation of skills and experience to projects
• Project set-up and management, ensuring all documentation and files are accurately maintained
• Office management including telephone answering, managing shared inboxes, stationery, PPE, and refreshments
• HR administration including recruitment coordination, contract management, onboarding, and employee engagement
• Professional development admin – tracking qualifications and CPD, and coordinating forums
• IT and data protection support, ensuring staff have access to required hardware and software
• Premises management – coordinating cleaners, landlords, maintenance, utilities, and archiving
• Insurance administration, from renewals to claims handling
• Compliance – managing subcontractor admin, procurement, legal documentation, and quality assurance
• Health & Safety admin, including provision of first aiders, fire marshals, DSE and workplace assessments
• Social values and sustainability – leading on carbon management and energy efficiency initiatives

Candidate Requirements for the Practice/Office Manager role:

• Proven leadership experience across multiple business support functions
• Strong skills in organisation, planning, and communication
• Experience in HR administration, office management, or project coordination
• Comfortable using systems such as CMap or similar project/resource planning tools
• Ability to juggle multiple priorities in a fast-paced, professional environment
• Knowledge of compliance, insurance, data protection, or H&S is highly desirable
• Must be office-based in Chesterfield, with occasional travel to Leeds and Cambridge

What’s on Offer for the Practice/Office Manager role:

• Salary of £27,000 – £30,000 for part-time hours / £40,000 – £45,000 FTE
• Choice of full-time (37.5 hrs) or part-time (25 hrs over 4 or 5 days)
• Office-based role
• A varied and impactful role within a well-respected organisation
• Opportunities to improve processes and contribute to staff engagement and company culture

This is an outstanding organisation to work with and the successful candidate will enjoy being part of a dynamic and forward thinking team culture. If you’re ready to bring structure, energy, and leadership to a key operational role, we’d love to hear from you.

Unfortunately due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion.

May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment.