Project/Studio Administrator

Location: Chesterfield

Salary: To £25,000

Reference: 6990

Team Secretary/Administrator: Chesterfield

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Description

Sue Ross Recruitment are working with leading professional services firm based in Chesterfield.

We are looking for an experienced Project Administrator to become a key member of the studio, working closely with associate directors, team leads and team members to provide support in a number of ways.  Alongside general administration duties, quality assurance and data control, the varied role includes assisting the architects and designers with the preparation of design reports and presentations.

MAIN DUTIES AND RESPONSIBILITIES:

  • Manage project document control including any file manipulation, uploading and downloading
  • Maintaining project correspondence and project drawing files
  • Maintaining drawing / other documentation information on database
  • Preparing drawing issues
  • Maintain quality assurance folders to audit standard
  • Ensure fee database is up to date at all times
  • Assist with project documentation and design reports
  • Assist with any typing, proof reading and formatting
  • Diary management for Associate Directors and Team Leads
  • General administration and office duties
  • Assist project teams by printing/scanning/distributing drawings and technical documents to internal and external recipients in electronic and paper form.
  • Save all incoming and outgoing drawing and document files using a clear and consistent file-naming process.
  • Assist project teams, anticipate busy periods and deadlines

The successful candidate must have the following qualifications, skills and expertise:

  • studio administration experience is preferential, and some experience in the creative sector would be an advantage
  • proficient in Microsoft Office and previous experience in using Adobe Creative Suite, particularly InDesign would be an advantage
  • sharp attention to detail
  • candidates must be able to demonstrate they can learn quickly, have self-initiative and work efficiently and effectively within the team
  • excellent verbal and written communication skills
  • confident, friendly, proactive, with masses of common sense
  • strong organisational skills with a meticulous, thorough approach
  • experience working with document control systems Asite, Conject, 4Projects, etc. would be ideal and previous experience within the design and architecture sector would be preferred

Unfortunately due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion.

May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment.