Property & Legal Administrator

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Location - North Sheffield

Salary - to £21,000 DOE

Ref - 6817

Property & Legal Administrator - 6817

Details

Sue Ross Recruitment are have an exciting opportunity to join a fast paced company specialising in a range of industries including construction and property development.

The role will involve providing close administrative support to the company’s Business Development Manager and In-House solicitor, as well as other senior directors when necessary. In addition, you will be responsible for managing a portfolio of residential properties to ensure deadlines and matters are dealt with on-time. Previous experience of dealing with the letting of residential tenancies is desirable but not essential. Overall you should be extremely organized, detail-oriented, enthusiastic and self-motivated. As a professional administrative assistant you should also be a good communicator as well as being able to multi-task and budget your time well.

Applicants who have commercial awareness, with the creativity to suggest process improvements, together with a willingness to learn and adapt to change, will be looked upon favourably.

Specific duties will include but are not limited to;

  • Take, screen and assist with calls.
  • Attend meetings, conferences, and telephone conferences as and when required in order to take and produce detailed minutes.
  • Create, prepare and type letters.
  • Update files and records on a regular basis.
  • Arrange meetings for senior management and assist with diary management and agendas.
  • Assist with photocopying, printing and filing generally including photocopying court bundles/court documentation.
  • Obtain transcripts of court hearings.
  • Liaise with property tenants, including dealing with queries and arranging tenancy documents for signature.
  • Deal with letting agents when needed.
  • Organise and produce schedules of conditions for use with new tenancies.
  • Deal with the termination of tenancies, ensuring that all relevant checks are undertaken and deal with the return of tenants’ deposits.
  • Organise safety and related checks on the residential properties.
  • Deal with council tax queries and assist with dealings with the Local Authority Business rates office as and when required.
  • Produce various licenses for the occupation of fields/garages as and when required and ensuring these are kept up to date.
  • Keep spreadsheets of residential, commercial and licenced properties and ensure these are regularly updated and maintained.
  • Deal with queries relating to gas, water, electricity and rates that arise in relation to the various properties (residential and commercial) owned by the company and various other entities.
  • Travel to and carry out periodic inspections on rental properties to ensure they are kept in good order.
  • Liaise with third parties on an ad hoc basis as and when directed to order goods and services.
  • Perform research as needed by your line managers.

 

Preferred skills and qualifications;

  • Driver’s licence and must have own transport
  • Microsoft proficient including Outlook, Word and Excel
  • Very good written and verbal communication skills
  • Administrative experience
  • Understanding of office management systems
  • Professional and friendly

 

 

Unfortunately due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion.

 

May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment

To register your interest in this position or add to basket, please click here.



Job Listings

Property & Legal Administrator

« Back to Category List

Location - North Sheffield

Salary - to £21,000 DOE

Ref - 6817

Property & Legal Administrator - 6817

Details

Sue Ross Recruitment are have an exciting opportunity to join a fast paced company specialising in a range of industries including construction and property development.

The role will involve providing close administrative support to the company’s Business Development Manager and In-House solicitor, as well as other senior directors when necessary. In addition, you will be responsible for managing a portfolio of residential properties to ensure deadlines and matters are dealt with on-time. Previous experience of dealing with the letting of residential tenancies is desirable but not essential. Overall you should be extremely organized, detail-oriented, enthusiastic and self-motivated. As a professional administrative assistant you should also be a good communicator as well as being able to multi-task and budget your time well.

Applicants who have commercial awareness, with the creativity to suggest process improvements, together with a willingness to learn and adapt to change, will be looked upon favourably.

Specific duties will include but are not limited to;

  • Take, screen and assist with calls.
  • Attend meetings, conferences, and telephone conferences as and when required in order to take and produce detailed minutes.
  • Create, prepare and type letters.
  • Update files and records on a regular basis.
  • Arrange meetings for senior management and assist with diary management and agendas.
  • Assist with photocopying, printing and filing generally including photocopying court bundles/court documentation.
  • Obtain transcripts of court hearings.
  • Liaise with property tenants, including dealing with queries and arranging tenancy documents for signature.
  • Deal with letting agents when needed.
  • Organise and produce schedules of conditions for use with new tenancies.
  • Deal with the termination of tenancies, ensuring that all relevant checks are undertaken and deal with the return of tenants’ deposits.
  • Organise safety and related checks on the residential properties.
  • Deal with council tax queries and assist with dealings with the Local Authority Business rates office as and when required.
  • Produce various licenses for the occupation of fields/garages as and when required and ensuring these are kept up to date.
  • Keep spreadsheets of residential, commercial and licenced properties and ensure these are regularly updated and maintained.
  • Deal with queries relating to gas, water, electricity and rates that arise in relation to the various properties (residential and commercial) owned by the company and various other entities.
  • Travel to and carry out periodic inspections on rental properties to ensure they are kept in good order.
  • Liaise with third parties on an ad hoc basis as and when directed to order goods and services.
  • Perform research as needed by your line managers.

 

Preferred skills and qualifications;

  • Driver’s licence and must have own transport
  • Microsoft proficient including Outlook, Word and Excel
  • Very good written and verbal communication skills
  • Administrative experience
  • Understanding of office management systems
  • Professional and friendly

 

 

Unfortunately due to the number of applications we receive, we are unable to provide individual feedback to all applicants. Please assume that if you do not hear from us within 72 hours that your application has been unsuccessful on this occasion.

 

May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment

To register your interest in this position or add to basket, please click here.